M9-SO-1250 Automatic Next Order - Invoice Number By Division

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Contents

Synopsis

This Extended Solution allows you to specify the Next Sales Order Number series and Next Invoice Number series by Division.

Installation

Before installing any Extended Solution, please verify that the version level referenced on your installation file is the same version level as your Sage 100 (MAS 90 MAS 200) installation. (For more information please call (800) 425-9843). It is recommended to have a complete and tested backup prior to installing any application on your Sage 100 (MAS 90 MAS 200) platform.

Extended Solutions Control Center

Installing any Extended Solution will add an Extended Solutions Control Center to the Sage 100 (MAS 90 MAS 200) Library Master Utilities menu. When you open the Control Center, the following options will be available:

  • Merge Installation Files
  • Extended Solutions Setup options

Custom Office

If you customize your Sage 100 (MAS 90 MAS 200), then you must run the Update Utility every time you install this Extended Solution.

Setup

Upon completion of software installation, you will need to access Extended Solutions Setup from the Sales Order Setup menu. Select this part number, and the Setup screen for this Extended Solution will appear (Figure 1). Check the ‘Enable Extended Solution’ box to activate this Extended Solution.

SO-1250 Setup Options
Figure 1


Operation

A/R Division Maintenance
Click the ‘Nxt Number’ button (Figure 2) to access the ‘Next Auto Invoice Number’ and ‘Next Auto Sales Order Number’ (Figure 3).

These fields have been added to the work table for the Division Listing report (see the Crystal Reports and the ODBC Dictionary section below).

SO-1250 AR Division Maintenance


SO-1250 Additional Entries


Sales Order and S/O Invoice Entry
A new field for ‘Division’ has been added to both the Sales Order and the Sales Order Invoice Entry Default Values screens (Figures 4 and 5). A Lookup function into Division Maintenance is available from this field. The default value for this field is blank. During Sales Order or Sales Order Invoice data entry, if this field is left blank, the standard MAS90 ‘Next Sales Order Number’ or ‘Next Invoice Number’ will be used. If this field contains a valid Division Number, the ‘Next Sales Order Number’ or ‘Next Invoice Number’ for the division will be used.


The features of this Extended Solution are not available in Sales Order Shipping Data Entry.

SO-1250 Default Values for Sales Order Entry


SO-1250 Default Values for SO Invoice Data Entry


Crystal Reports and the ODBC Dictionary

The files listed below have been added, or changed, in the ODBC Dictionaries by this Extended Solution for Crystal Reports purposes.

SO-1250 ODBC Dictionary

Be aware that the ODBC Dictionaries may contain other files and data fields that will be unavailable without their corresponding Extended Solutions installed.

What’s New

With the 05-24-2006 release:

  • Converted to Business Framework.
  • Add the following fields to AR_Division.M4T:
- NextSalesOrderNo_001
- NextInvoiceNo_001
  • Removed AR_AB


Upgrades and Compatibility

The installation CD is labeled with the version of the MAS 90 MAS 200 module for which this Extended Solution was prepared. This Extended Solution will check its compatibility with the appropriate MAS 90 MAS 200 modules and will be disabled if an incompatibility is found. If you upgrade your MAS 90 MAS 200 modules, this Extended Solution must be upgraded as well. Your MAS 90 MAS 200 dealer can supply this upgrade.


Documentation

Only changes made by Blytheco, LLC to the standard operation of Sage Software, Inc. MAS 90 MAS 200 have been documented in this manual. Operations not documented in this manual are standard procedures of MAS 90 MAS 200 processing. Standard MAS 90 MAS 200 processes, data entry screens, inquiry screens, reports, updates, etc., have not been changed unless addressed in this document.

Parts of this document may refer to the Specific Purpose Rule. When referenced, the described feature was developed for a specific client to its specifications and may not conform to generally accepted MAS 90 MAS 200 standards and procedures. These features may or may not benefit you in your application of MAS 90 MAS 200.


Acknowledgments

Copyright © 2010 Blytheco, LLC. MAS 90 and MAS 200 are registered trademarks of Sage Software, Inc.


Revision Note: 4.4

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