M9-PO-1022 Special Items Clearing Account

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Contents

Synopsis

With this Extended Solution to the standard MAS 90 MAS 200 Purchase Order module, a purchases clearing account can be specified for special and miscellaneous items. This new account functions substantially like the inventory purchases clearing account and will even handle variances between received cost and invoiced cost.

Installation

Before installing any Extended Solution, please verify that the version level referenced on your installation file is the same version level as your Sage 100 (MAS 90 MAS 200) installation. (For more information please call (800) 425-9843). It is recommended to have a complete and tested backup prior to installing any application on your Sage 100 (MAS 90 MAS 200) platform.

Extended Solutions Control Center

Installing any Extended Solution will add an Extended Solutions Control Center to the Sage 100 (MAS 90 MAS 200) Library Master Utilities menu. When you open the Control Center, the following options will be available:

  • Merge Installation Files
  • Extended Solutions Setup options

Custom Office

If you customize your Sage 100 (MAS 90 MAS 200), then you must run the Update Utility every time you install this Extended Solution.

Setup

Upon completion of software installation, you will need to access Extended Solutions Setup from the Purchase Order Setup menu. Select this part number, and the Setup screen for this Extended Solution will appear (Figure 1). Check the ‘Enable Extended Solution’ box to activate this Extended Solution.

PO-1022 Special Items Clearing Account
Figure 1


Answer the following prompts:

G/L ACCOUNT NUMBER FOR CLEARING: Specify the G/L account number you wish to use for purchases clearing.
POST IN RETURN OF GOODS UPDATE: Check this box for non-inventory item's Return of Goods debits to be posted to the Purchases Clearing Account, and credited to the expense account referenced on the line.

You should visit this Setup screen after each upgrade or reinstallation of this Extended Solution.

Operation

Receipt of Goods
When special or miscellaneous type items are received through Receipt of Goods, the P/O cost is credited to the specified clearing account and debited to the appropriate purchases account. Upon Receipt of Invoice, the P/O cost is debited to the clearing account and credited to Accounts Payable. If a variance is detected between the received and invoiced costs, the variance is posted to the original expense account for that item.

Return of Goods Register
When special or miscellaneous type items are returned through P/O Return of Goods without an invoice, the P/O extended cost on the line is debited to the Purchases clearing account and credited to the expense account referenced on the line.

Helpful Hints

  • Return of Goods does not process any variances.
  • You must have ‘Post Accounts Payable Invoices’ checked in P/O Options in order to post to G/L during Return Order update.


Upgrades and Compatibility

The installation CD is labeled with the version of the MAS 90 MAS 200 module for which this Extended Solution was prepared. This Extended Solution will check its compatibility with the appropriate MAS 90 MAS 200 modules and will be disabled if an incompatibility is found. If you upgrade your MAS 90 MAS 200 modules, this Extended Solution must be upgraded as well. Your MAS 90 MAS 200 dealer can supply this upgrade.


Documentation

Only changes made by Blytheco, LLC to the standard operation of Sage Software, Inc. MAS 90 MAS 200 have been documented in this manual. Operations not documented in this manual are standard procedures of MAS 90 MAS 200 processing. Standard MAS 90 MAS 200 processes, data entry screens, inquiry screens, reports, updates, etc., have not been changed unless addressed in this document.

Parts of this document may refer to the Specific Purpose Rule. When referenced, the described feature was developed for a specific client to its specifications and may not conform to generally accepted MAS 90 MAS 200 standards and procedures. These features may or may not benefit you in your application of MAS 90 MAS 200.


Acknowledgments

Copyright © 2010 Blytheco, LLC. MAS 90 and MAS 200 are registered trademarks of Sage Software, Inc.


Revision Note: 4.4

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