M9-PO-1021 Custom Comment Posting to GL

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Contents

Synopsis

With this Extended Solution to the standard MAS 90 MAS 200 Purchase Order module, the G/L posting comment for the P/O Receipt of Goods/Invoice and P/O Return of Orders can be customized when posting to the following accounts: 1) Purchases Clearing, 2) Inventory Account, 3) Special Item Cost Account and 4) Miscellaneous Charge Account.

Installation

Before installing any Extended Solution, please verify that the version level referenced on your installation file is the same version level as your Sage 100 (MAS 90 MAS 200) installation. (For more information please call (800) 425-9843). It is recommended to have a complete and tested backup prior to installing any application on your Sage 100 (MAS 90 MAS 200) platform.

Extended Solutions Control Center

Installing any Extended Solution will add an Extended Solutions Control Center to the Sage 100 (MAS 90 MAS 200) Library Master Utilities menu. When you open the Control Center, the following options will be available:

  • Merge Installation Files
  • Extended Solutions Setup options

Custom Office

If you customize your Sage 100 (MAS 90 MAS 200), then you must run the Update Utility every time you install this Extended Solution.

Setup

Upon completion of software installation, you will need to access Extended Solutions Setup from the Purchase Order Setup menu. Select this part number, and the Setup screen for this Extended Solution will appear (Figure 1). Check the ‘Enable Extended Solution’ box to activate this Extended Solution.

PO-1021 Setup Options
Figure 1


You should visit this Setup screen after each upgrade or reinstallation of this Extended Solution.

Operation

The G/L posting comment for the P/O Receipt of Goods/Invoice and P/O Return of Goods can be customized when posting to the following accounts: 1) Purchases Clearing, 2) Inventory Account, 3) Special Item Cost Account and 4) Miscellaneous Charge Account. The posting comment may take one of three formats:

1) The comment will consist of the receipt number, vendor name and invoice number in the following 40 character format:

rrrrrrr nnnnnnnnnnnnnnnnnnn INiiiiiiiiii

where ‘r’ is the receipt number, ‘n’ is the vendor name (the first 19 characters), and ‘i’ is the invoice number (if present). The ‘IN’ is only included if the invoice number is present; if no invoice number is present then the full vendor name (30 characters) is included.

2) The comment will consist of the purchase order number, vendor name and invoice number in the following 40 character format:

ppppppp nnnnnnnnnnnnnnnnnnn INiiiiiiiiii

where ‘p’ is the purchase order number, ‘n’ is the vendor name (the first 19 characters), and ‘i’ is the invoice number (if present). The ‘IN’ is only included if the invoice number is present; if no invoice number is present then the receipt number will be included as ‘REC: rrrrrrr’.

3) The comment will consist of the purchase order number, vendor number, receipt number and invoice number in the following 40 character format:

POppppppp vvvvvvvvv rrrrrrr INiiiiiiiiii

where ‘p’ is the purchase order number preceded by ‘PO’, ‘v’ is the vendor number, ‘r’ is the receipt number and ‘i’ is the invoice number (if present). The ‘IN’ is only included if the invoice number is present; if no invoice number is present, then this area of the comment will be blank.

Comments posted during P/O Receipt/Invoice Variance Update will not have receipt numbers or invoice numbers.


Upgrades and Compatibility

The installation CD is labeled with the version of the MAS 90 MAS 200 module for which this Extended Solution was prepared. This Extended Solution will check its compatibility with the appropriate MAS 90 MAS 200 modules and will be disabled if an incompatibility is found. If you upgrade your MAS 90 MAS 200 modules, this Extended Solution must be upgraded as well. Your MAS 90 MAS 200 dealer can supply this upgrade.


Documentation

Only changes made by Blytheco, LLC to the standard operation of Sage Software, Inc. MAS 90 MAS 200 have been documented in this manual. Operations not documented in this manual are standard procedures of MAS 90 MAS 200 processing. Standard MAS 90 MAS 200 processes, data entry screens, inquiry screens, reports, updates, etc., have not been changed unless addressed in this document.

Parts of this document may refer to the Specific Purpose Rule. When referenced, the described feature was developed for a specific client to its specifications and may not conform to generally accepted MAS 90 MAS 200 standards and procedures. These features may or may not benefit you in your application of MAS 90 MAS 200.


Acknowledgments

Copyright © 2010 Blytheco, LLC. MAS 90 and MAS 200 are registered trademarks of Sage Software, Inc.


Revision Note: 4.4

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